What Are Automated Workflows?

In a busy church environment, keeping up with guest follow-ups, event reminders, and member engagement can feel overwhelming. Automated Workflows take the pressure off by scheduling and sending messages automatically—so no one slips through the cracks.

With Text In Church’s Automated Workflows, you can create a series of pre-planned texts and emails that send at just the right time. Whether it’s a follow-up message for a first-time guest, a reminder for an upcoming small group, or a check-in with a volunteer, Automated Workflows ensure communication happens consistently without manual effort.

The Challenge of Manual Follow-Up

Many church leaders know the frustration of inconsistent follow-up. You might start strong with a new guest, but with so many responsibilities on your plate, it’s easy to forget to check in a week later. Or maybe your team has a system in place, but it relies on sticky notes, spreadsheets, or volunteers who might not always remember to send messages. This results in missed connections, lost opportunities, and guests who never return.

How Automated Workflows Help Your Church

Seamless Guest Follow-Up‍

First impressions matter, and Automated Workflows help you follow up with every guest consistently. Imagine a visitor fills out a Connect Card on Sunday. Without you lifting a finger, they receive a welcome text that afternoon:
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Hey James, we’re so glad you visited today! If you have any questions, just reply to this text. Hope to see you again soon!
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Then, later in the week, they receive an email with details about small groups or a personal invite to return. This structured follow-up increases guest retention and makes them feel genuinely welcomed.

Volunteer Engagement Made Simple‍

Keeping volunteers informed and engaged is key to a thriving ministry. Automated Workflows ensure they get the right information at the right time. A workflow might:

• Send a reminder text before their scheduled service time
• Email a thank-you note after they serve
• Follow up after a month to check in and encourage them These simple touches make a big difference in volunteer retention and morale.

‍Event Reminders Without the Hassle‍

Instead of manually sending event reminders, you can set up an Automated Workflow to do it for you. Imagine someone signs up for a Bible study:

• A confirmation text is sent immediately.
• A reminder text goes out a day before the first session.
• A follow-up message encourages them to invite a friend.

This ensures higher attendance and engagement while freeing up your staff’s time.

Ongoing Member Care & Prayer Requests‍

Automated Workflows aren’t just for guests—they can also support ongoing ministry. Set up a workflow to check in with members who haven’t attended in a while or to follow up on prayer requests.
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Example:
Hi Sarah, we wanted to check in and see how you’re doing. We’re here for you and would love to pray for you. Let us know how we can support you!
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A message like this can rekindle engagement and show members that they’re valued.

Real Church Stories: The Impact of Automated Workflows

Churches using Automated Workflows have seen a dramatic improvement in guest engagement and follow-up. Josh Johnson from New Song Church shared, "It has turned follow-up from an inconsistent hassle to a consistent and effective joy!" Similarly, Seth Goldsmith from Sebastian Church said, "It helps us connect with visitors and regulars very well in automated ways."

By removing the stress of remembering who to follow up with and when, Automated Workflows allow church leaders to focus on personal connections instead of administrative tasks.

How Automated Workflows Work With Other Features

Automated Workflows integrate seamlessly with Connect Cards, allowing guests to be entered into a follow-up sequence automatically. Pairing Workflows with Messaging Templates ensures every message is well-crafted and professional.

Experience Automated Workflows for Your Church

Want to see how Automated Workflows can streamline your church’s communication and save time? Attend a live demo and discover how Text In Church can help you engage guests, support members, and build stronger relationships effortlessly.